TIME OPERATORS

Library/Leak 09

Onboarding done from memory

Onboarding a new client or hire happens ad hoc, from the owner's memory, undocumented.

VestStandardizeManual workC–D · a quarter to six months

How you know you have it

When a new client or hire starts, what happens, and is any of it written down?

What kind of leak it is

A touch leak — it costs interruptions of you

Does it need your judgment?

Usually yes — this is a decision, not a chore.

A touch that needs judgment is a delegation candidate: someone has to decide, and it does not have to be you.

How to measure it

owner time per onboarding × onboardings per year

Annualized the same way everywhere: duration × frequency × people × 52.

Typical range — illustrative

20–80 hrs/yr per onboarding cycle, plus the inconsistency cost

An order of magnitude to prime your eye, not a statistic and not a claim about anyone's result. The only number that matters is the one you measure.

The move — Standardize

One onboarding checklist.

Where it lands in a Time P&L

Manual work

How long a fix takes

C–D · a quarter to six months

What to do about it

Tools that fix this

No tool names this category on its own yet. The two below apply to all twenty.

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